Rules and Regulations 19K

Rules and Regulations 19K

1.General Information

Cappadocia Snow Run is a trail run that takes you on a snowy and magical adventure along the hills and valleys of the unique Cappadocia region, a UNESCO world heritage site.

Participants should finish the route under 5 hours in a semi-sufficient way, i.e. they should carry equipment that is necessary to ensure the safety of their run for possible weather conditions.

2. Participation

The event is open to anyone aged 18 and over who are in possession of either (a) a valid medical certificate on the months of December 2021, January and February, 2022, and indicates that the person can participate to long-distance runs, or (b) a valid license issued by athletic federation, cycling federation, orienteering federation, mountaineering federation or triathlon federation. These documents will be checked by the organization before the race. The participants should have athletic preparation and have suitable clothes for variable weather conditions and temperature differences.

3. Registration

a) Registration procedure

Only registered runners can participate in the event. Online registration can be made at https://cappadociasnowrun.com/ website.

- Participants will pre register for free after the registrations are open.

- After the announcement of the race date, 48 hours will be given in order to complete the payment and registration process. 

- The participant limit is 500 people. The first 500 people who have paid the registration fee will be considered as registered.

- A registration cannot be transferred, and the organization will not allow another person to run on behalf of a registered participant.

b) Registration fee

Registration fee: 400 TL

You will be charged in Euros or USD according to choice!

The registration fee must be paid via Visa or MasterCard credit cards at the time of registration. Only registrations with full payment will be taken into consideration.

Registration fee includes:

• - Race Bib
• - Timing
• - Assistance , refreshments and first aid along the route
• - “After Party” after the race
• - Finisher medal for participants who successfully complete the race

c) Cancellation

There will be no refunds in case of cancellation.

4. Distribution of Race Packs

There will be changing rooms and a bag deposit. The deposited bags can be retrieved at the end of the race by showing the race bib. The organization cannot be held responsible for any items left unattended in or outside of the bag deposit area.

5. Race Route

Cappadocia Snow Run takes the following route with a total distance of 19 km with a variation in altitude of 630+ m.

Urgup, Ortahisar, Ibrahimpasa, Zemi Valley, Goreme, Red Valley, Urgup.

Most of the route is on trekking paths and rocky ground with dense vegetation in certain sections. In snowy weather conditions, this course can be slippery and muddy. Participants are strongly advised to have experience in running on such terrain.

The route will be marked with strips that are also visible at night and other means. Any departures from the official route entail disqualification.

6. Checkpoints and Time Limits

There are 2 checkpoints along the race route. Passages from these points will be timed and various refreshments will be available. Each checkpoint has a time limit listed below. Participants who arrive at a checkpoint after the designated time limit will not be allowed to continue.

When leaving a checkpoint, participants should have sufficient water and food until the next one. The refreshments at the checkpoints are only for the consumption of the runners carrying a visible race bib.

Participants can get external support at designated areas in the checkpoints. Supporters can accompany the participants by running within 200 m before and after a checkpoint. Getting support outside the checkpoints are not allowed. Supporters who do not have supporter accreditation taken from the race center will not be allowed to enter the checkpoints.

Shuttle buses will be present to pick up the participants who withdraw or are injured and take them back to the finish area. Participants who abandon the race between two checkpoints should inform the organization as soon as possible from Emergency Line: +90 535 545 18 78 and get to the closest checkpoint or the finish area.

Except for the Aid stations, there are also checkpoints during the courses for timekeeping to avoid the short-cuts.

7.Finishers' Buffet

Finishers who finish or abandon the race will be able to join the finishers' buffet .Only athletes with a bib number can benefit from the Finishers' Buffet.

Finishers buffet will be serving home-made soup, pasta, hot and cold drinks.

8. Environmental Awareness

The race takes place in an important natural park of Turkey with a natural ecosystem which is also a UNESCO World Heritage Site. Participants are therefore required to fully respect the natural environment, in particular by not throwing away rubbish, and harm the natural habitat. Acting otherwise shall lead to disqualification. In order to reduce the amount of garbage, there won't be any plastic cups at the refreshment points. Participants are required to carry their own drinking cups or water bottles.

9. Health and Safety

In case of bad weather conditions, such as dense fog or storm, the organization reserves the right to make last-minute changes in order to prevent potential hazards or difficult conditions for the participants. This may include suspending or cancelling the race or making modifications to the route. The participants should obey these decisions. Any changes will be announced to the participants before the race, or at refreshment points during the race.

Medical teams and ambulance will be present at the main refreshment stations and important points determined by the organization. Their exact location will be announced before the race. Medical personnel can check the participants during the race and decide to stop their race if deemed necessary for health reasons. The participants should obey these decisions.

10. Mandatory Equipment

During the race, the participants are obliged to carry the mandatory items listed below:

• - At least 1 lt of water with camel-bag or water bottle (non–disposable).
• - Race bib (should be visible all times)
• - Mobile phone (organization and emergency numbers should be present - roaming is mandatory)
• - Powerbank ( Minimum 6000 mah)
• - Emergency blanket ( Aluminum)
• - Elastic bandage
• - Whistle
• - Raincoat
• - Hat, cap or bandana
• - Long sleeve shirt
• - Leggings or thermal under leggings
• - Gloves
• - Cup or water bottle (there won't be plastic cups at refreshment points)
• - Appropriate Footwear
• - Timing chip (will be distributed by the organisation)
• - Mask

Those will be checked before distributing the race bib and at any point during the race and spot checks will be performed during the race. Participants without any of the mandatory items shall be disqualified and will not be allowed to continue the race.

In addition to the list above, the following materials are strongly recommended;

• - Food (e.g. energy gels or bars)
• - Trekking Poles
• - Trail Running Shoes

Participants running with poles should carry them from start to finish; they cannot leave the poles at any intermediate point.

11. Disqualification and Time Penalties

The following actions lead to immediate disqualification from the race:

• - Not passing from any of the checkpoints.
• - Taking a shortcut or using a vehicle.
• - Getting support except for designated refreshment points.
• - Failing to help a participant in difficulty.
• - Throwing away rubbish or harming the natural habitat.
• - Rejecting to be checked by the medical personnel.
• - Not obeying the decisions given by the medical personnel or organization.
• - Not carrying the mandatory items, or rejecting their check by the organization.

The disqualified participant will not be allowed to continue the race.

For participants running with poles, leaving them at an intermediate point before the finish is subject to the 1-hour time penalty.

12. Results

Partial results during and the official results after the race will be announced at https://cappadociasnowrun.com/  website.

Results will be ranked in the following categories:

• - Men/Women Overall
• - Men/Women 40- (1983 - born before February 2004)
• - Men/Women 40+ (1973 - 1982)
• - Men/Women 50+ (1963 - 1972)

13. Prizes

There are no cash prizes. Each participant who completes the race within the maximum time limit will be given a finisher medal.

Non-monetary prizes shall be awarded to the first 3 participants in the following categories:

• - Men Overall
• - Women Overall

14. Rights of Visual Material Use

The participants authorize the Organization and the sponsors to freely use any images and videos depicting them during the event.

15. Waiver of Responsibility

Voluntary registration and subsequent participation in Cappadocia Snow Run indicates full acceptance of the rules and any changes they may have to undergo. By registering, the participant exempts the organizers from any liability, whether civil or criminal, for damage to persons and/or property caused by or to him/her.